First Impression Coordinator

Location: Burlington, Ontario, Canada

Type: Full Time

Min. Experience: Entry Level

Who we are

At Adlib, we are redefining how the world manages and leverages unstructured information. As the global leader in Information Management technology, Adlib helps organizations in the Energy, Life Sciences, Insurance, and Banking sectors, among others, enhance content-centric processes by unlocking the value in unstructured content.  

More than 5,500 organizations leverage Adlib technology worldwide. We help them to save millions of dollars each year by automating critical business processes, and we empower them to make intelligent business decisions by leveraging their organizational content.

Who you are

You’re a bright, motivated individual with impeccable organization skills.  You might currently be working as an Administrator or Executive Assistant - or you might not work in an office setting at all!  Your friendly personality and welcoming aura are what people know you best by.  Most importantly, you’re a go-getter.  You love to jump into projects, offer ideas and collaborate with your teammates to get things done!

Our new First impressions Coordinator will:

  • Save the microseconds. As our First Impressions Coordinator, your goal is to improve the Adlib experience for your colleagues. You’ll be looked to for ideas to improve processes and make the lives of everyone around you as efficient as possible so they can focus on delivering for their clients.
  • Be the welcoming face of the Adlib team. Whether it’s an external client, a colleague or someone dropping off the mail, you’ll be the first face they see.  Whenever someone walks through our doors, you’ll be there to make them feel like the most important guest we’ve ever had.
  • Perform administrative tasks. As a key cog in the office, you’ll be responsible for tasks like mailing and receiving packages, keeping our visitors calendar organized, unloading the dishwasher and ensuring the fresh fruit is in stock in our kitchen.
  • Be a helping hand. At Adlib, you’ll have the opportunity to work on projects you’re interested in.  Whether it’s organizing events for the office, health and wellness, rewards and recognition, recruitment events, we want to be sure you have the chance to be as involved as you can be.

Our new First Impressions Coordinator has:

  • Outstanding communication skills. You’re easily able to convey your message either in writing or verbally.
  • Patience and kindness. This is a support role and sometimes you’ll have a lot on your plate while working across a number of teams.  The ability to continue to be our our bright personality when welcoming guests to the office is paramount.
  • Flawless organizational skills. While this role isn’t just about administration, it’s going to take an organizational master to excel in this position.
  • The education. A university degree or college diploma would be an added bonus.

What’s in it for you?

At Adlib, we wholeheartedly believe that maximizing work-life balance is one of the most important paths to high performance. To that end, in addition to an employee benefits plan, we also offer the following:

  • Open-vacation policy
  • Employee wellness programs
  • Healthy office snacks
  • Massage therapist days
  • Team sports including badminton and baseball
  • Fitness membership reimbursement
  • Participation in charitable events,
  • and much more!

Adlib is located in Burlington, Ontario and many of our employees also enjoy a minimal commute which allows for maximum family and friends time.

More about Adlib

We focus on 3 pillars of strength at Adlib.  We use these core values to measure our success:

  1. Engaged and passionate teams. That’s the most important to us!
  2. Product innovation. We’re building solutions to client document and data management problems, organically and strategically.
  3. Customer relationships. We truly have a dedicated focus on creating a positive customer experience that stands out from everyone else.

Adlib Software is revolutionizing the way organizations think about their content - join us to be part of our growth. Express your interest here or follow us on TwitterFacebook or LinkedIn.

Adlib encourages applications from everybody, regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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